Field trip permission slip: what to include, with a free template
A permission slip should say where, when and why the class is going, how they'll travel, the cost and what to bring, then collect the parent or guardian's consent, signature, date and an emergency phone number. Check your school's own form first; many schools require specific wording.
No account needed to edit.
Templates to start from
Field trip permission
Trip details, student name and class, consent and signature.
Classroom form (Letter)
Permission slip (2 per page)
Two short slips per sheet to save paper.
Classroom form (Letter)
Volunteer sign-up
Ask for parent helpers and chaperones.
Classroom form (Letter)
Student information form
Contact and support details for your records.
Classroom form (Letter)
What to include
| Section | Details |
|---|---|
| Trip | Destination and address, date, departure and return times, learning purpose |
| Transport | Bus, walking, public transport or parent drivers |
| Cost | Amount, what it covers, how and when to pay, and who to talk to if cost is a problem |
| What to bring | Packed lunch, water, clothing, money (or none), medication |
| Student | Name, class or room |
| Health | Allergies, medication, medical needs, or a note to update the school's records |
| Emergency | A phone number for the day of the trip |
| Consent | “I give permission for my child to attend…”, signature, printed name, date |
Tips that get slips back
- Send slips two to three weeks ahead, with a clear return date.
- Keep it to one page and use plain language; many families read it on a phone photo.
- Two slips per page saves paper for simple local trips.
- Keep a class list and tick slips off as they come in; send a reminder a few days before the deadline.
- Have a plan for students who can't go, and say so kindly on the slip.
Rules and records
Schools and districts usually have their own permission form, insurance requirements and rules about chaperones, transport and medical information. Use the official form if there is one, or check that your slip covers what's required. Store completed slips as your school asks, and take copies with emergency numbers on the trip.
Other slips the same template works for
- Photo and video consent for a class project.
- Cooking or tasting activities (ask about allergies).
- After-school clubs and sports.
- Watching a film with an age rating above the class's age.
Day-of-trip checklist
- Signed slips for every student going, plus copies of emergency contacts.
- Medication and allergy plans, with the adult responsible for each.
- A list of students in each chaperone's group.
How to make it in CatalogProFlow
- Choose a slipA full-page field trip form, or two short slips per page for simple outings.
- Fill in the trip detailsClick the trip box and type the destination, date, times, transport, cost and what to bring.
- Add a return datePut the date you need slips back in bold, and the payment method if there's a cost.
- Ask for helpersAdd the volunteer sign-up if you need chaperones.
- Print and send homePrint copies, or download a PNG to attach to an email or post in your class app. Download a PNG free with an account, or a print-ready PDF with Teacher Pro or a one-time $2.99 unlock for that design. You can also print straight from the PDF on any home or school printer.
Questions
What should a field trip permission slip include?
Destination, date and times, transport, cost, what to bring, the student's name, medical or allergy information, an emergency contact, and the parent or guardian's consent, signature and date.
How far in advance should I send permission slips?
Two to three weeks before the trip is common, with a return date about a week before.
Can parents sign the permission slip digitally?
Check your school's rules. You can send the slip as an image or PDF; some schools accept a photo of a signed slip or use their own online forms.
Do the slips print on A4?
Yes. Classroom forms come in US Letter and A4.
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