How to make certificates with many names
Open a certificate template, put {{Name}} on the recipient line (and {{Award}} or {{Date}} if those change), then paste your list of names from Excel or Google Sheets into Bulk create. You get one certificate per name, ready to download as images or one printable PDF.
When businesses use certificates
- Training and course completion (first aid, food safety, product training).
- Employee of the month and long-service awards.
- Volunteer and donor appreciation for nonprofits and churches.
- Competition winners, workshop attendance, membership certificates.
- Classes and camps for gyms, dance studios, tutoring and daycare centres.
What to write on a certificate
| Line | Example |
|---|---|
| Title | Certificate of Completion / Certificate of Appreciation |
| Presented to | {{Name}} |
| Reason | for completing Barista Basics (8 hours) / for 10 years of service |
| Date and place | 12 June 2026, Toronto |
| Signature lines | Name and role of the person signing |
| Logo or seal | Your logo, small, top or bottom |
Make one for everyone at once
- Open a certificate template and add your logo, colours and wording.
- Open Bulk create. If the design has no placeholders yet, use the set-up button: the recipient line becomes {{Name}}, the citation {{Award}} and the date {{Date}}. Only Name is required.
- Paste your list (one person per line, or Name and Award columns) from a spreadsheet, or upload a CSV.
- Anything your list doesn't include, such as the date, can be filled in once for every copy.
- Check the preview, then download: PNG images in a .zip (one per person) are free, and one printable PDF of every certificate needs Pro or Business.
Each batch takes up to 300 names. The list is read in your browser to make the certificates.
Size, paper and signing
- Size: US letter landscape (11 × 8.5 in) or A4 landscape (297 × 210 mm). Both templates are included.
- Paper: a heavier card (around 65–80 lb cover, or 170–220 gsm) or parchment-style paper feels like an award; check your printer's maximum weight.
- Signatures: printing a scanned signature is fine for many uses; hand-sign anything formal.
- Frames and folders: standard certificate frames and folders are made for letter or A4.
Wording examples
- Certificate of Completion: “has successfully completed Food Safety Level 1 (6 hours) on 3 May 2026.”
- Certificate of Appreciation: “in grateful recognition of your volunteer service at the Riverside Food Bank.”
- Employee of the Month: “for outstanding customer service, March 2026.”
- Long service: “in recognition of 10 years of dedicated service.”
Before you print them all
- Check the longest name in the preview; shrink the name font slightly if it wraps onto two lines.
- Make sure accents and special characters display correctly (Nguyễn, Müller, Ångström).
- Print one copy on your chosen paper to check colours and alignment, then print the rest.
Questions
- How do I put different names on each certificate?
- Type {{Name}} on the recipient line, then paste your list into Bulk create. Each name becomes its own certificate.
- Can I import names from Excel?
- Yes. Copy the column (or several columns) from Excel or Google Sheets and paste it, or upload a CSV file.
- What size is a certificate?
- Usually US letter (11 × 8.5 in) or A4 (297 × 210 mm), in landscape.
- Is it free?
- Editing is free, and PNG images of every certificate are free with an account. One printable PDF of the whole set needs Pro ($19/month) or Business.
- What paper should I print certificates on?
- Card stock around 65–80 lb cover (170–220 gsm) or parchment-style paper. Check the heaviest paper your printer accepts first.
- How many certificates can I make at once?
- Up to 300 names per batch. For a longer list, split it and run Bulk create again.